What is the capacity of Royal Affairs Ballroom?

Royal Affairs Ballroom can accommodate 10 to 350 guests. Our 8,000 square foot historic ballroom offers flexible seating arrangements for intimate gatherings or grand celebrations.

Do you provide catering services?

Yes, we offer all-inclusive wedding and event packages that include professional catering services. Our team works with you to create a custom menu for your special event.

Is parking available at the venue?

Yes, Royal Affairs Ballroom offers free parking for all guests. We're conveniently located in the historic district of Old Town Lewisville with ample parking space.

Can I schedule a venue tour?

Absolutely! We offer free venue tours at Royal Affairs Ballroom. Contact us at 972-221-6565 or visit www.royalaffairs.com to book your tour today.

What types of events can you host?

Royal Affairs Ballroom hosts weddings, wedding receptions, corporate events, quinceañeras, anniversaries, birthday parties, and other special celebrations. Our versatile space can be customized for any event type.

Where is Royal Affairs Ballroom located?

We're located at 140 E Main St Suite 103, Lewisville, TX 75057 in the charming historic district of Old Town Lewisville, serving the greater Dallas-Fort Worth area.

5 Reasons to Hire an Event Coordinator for Your Special Event

Royal Affairs Ballroom
Jan 23
3 min read

Updated: Feb 9

If you plan to host a special event in 2026, the first thing to consider is hiring an event coordinator. Event coordinators may go by different names, including event planner, wedding coordinator, and party planner. Their purpose is similar: to handle every detail of the event so that you can enjoy the process!

The Importance of Event Coordination

Planning any special event involves many considerations. From setup to cleanup, there are countless tiny steps that can easily be overlooked if you’re not familiar with event planning. Event planning and coordination can be tremendously helpful. While it may feel like an added expense, the stress relief it provides is invaluable. You’ll soon realize that the coordinator handles all the stressful details for you!

What Does an Event Coordinator Do?

An event coordinator oversees all aspects of the planning process for special events. Here’s a brief overview of their responsibilities:

Create an event timeline to ensure a smooth process leading up to the event.
Maintain vendor relationships to ensure high-quality services.
Develop a comprehensive plan covering date, venue, time, invitations, decorations, seating, food, beverages, and activities.
Create a budget and itemized expenses without exceeding it.
Handle timely payments to all vendors.
Anticipate potential issues and manage challenging situations as they arise.

Event coordinators must be expert communicators, skilled negotiators, and adept at managing people. They stick to budgets and meet deadlines, ensuring everything runs smoothly!

The Details Matter

When planning a wedding or special event, many details must be considered beyond the obvious. These include the budget, venue, invitations, guest list, seating chart, decorations, entertainment, and food. However, what most people fail to realize is what goes into executing each of these items.

For example, many venues do not provide tables and chairs. If they need to be delivered, an event coordinator knows to factor in any additional setup fees. This is a detail that inexperienced planners might overlook, potentially causing timeline setbacks on the big day. An event coordinator has the experience to manage these details because, for special events, the details truly matter!

5 Reasons to Hire an Event Coordinator

Without further ado, here are the five compelling reasons to hire an event coordinator for your wedding or special event (quinceañera, birthday, anniversary, banquet, awards ceremony, shower, engagement party):

Realizing Your Vision: An event coordinator follows the desires of the bride and groom or other guests of honor, ensuring that your vision comes to life!
Budget Management: They handle the budget and find creative solutions that fit within your financial plan.
Crisis Management: An event coordinator manages any issues that arise on the day of the event, allowing the guests of honor to focus on enjoying their special day.
Timeline Creation: They create and manage the timeline for all parties involved, ensuring everything runs smoothly.
Stress Relief: An event coordinator carries the stress and responsibility of the day, allowing the guests of honor to truly enjoy the occasion.

The Value of Hiring an Event Coordinator

Hiring an event coordinator can feel challenging, especially on a tight budget. However, the headache and stress of planning and executing a successful event can be overwhelming. Consider who will manage the details that the bride and groom cannot oversee while getting married. Details like setup, cleanup, parking, lighting, and vendor coordination must be handled by someone. Hiring an event coordinator ensures that someone is not you!

At Royal Affairs Ballroom, we ensure that events at our venue always have a venue manager on-site for the day of your special event. While we handle all venue-related necessities, an event coordinator will manage everything else for you. When it comes to your big day, you’ll be grateful you hired an event coordinator!

Contact Us Today!

Call us today at 972-221-6565 to tour our beautiful facility and learn more about what sets us apart. We can’t wait to help you create unforgettable memories for your special event!