Why You Need an Event Planner

​Whether you are planning a wedding, quinceañera, milestone anniversary, or another special event, an event planner is a necessary consideration. Generally, an event planner will take the burden off the guests of honor and execute their wishes without placing undue pressure on them on the big day.

The main benefit of hiring an event planner? Stress-relief.

What is an event planner?

An event planner is a professional who plans every detail of special events. In the corporate world, an event planner will handle banquets, dinners, fundraisers, meetings, and more.

In the special events world, an event planner handles the details of special events like weddings, quinceañeras, birthdays, anniversaries, engagement parties, and more.

An event planner can operate in several ways. Event planners can be full-time, part-time, or provide day-of-assistance to ensure the details of the event run smoothly. The budget for the event and your specific needs will determine the level of assistance needed.

• Full-time event planners will handle every detail of the event from start to finish. This often includes contract negotiations, follow-up with vendors, and day-of-event execution.

  
  

• Part-time event planners may handle some of the details of the planning, including contract negotiations, but in a more limited scope.

  
  

• Day-of event planning is when the bride and groom or parents handle all the details of the event, but the day-of planning is coordinated by the professional event planner. This arrangement ensures that the bride and groom or parents are able to be fully present at the special event and not involved in the details or setup of the facilities.

  
  

An event planner plans the event down to the last detail and then works to ensure that everything goes exactly as planned. The event planner manages the budget and resources of the event and also handles the setup and teardown at the event.

Why is an event planner needed?

Consider where you want to be on your wedding day or quinceañera day. Think ahead to the special event that is being planned and focus on how you want to spend your time that day. When people hire an event planner, it’s generally because they want to be present on the day to enjoy everything and not have to be setting up, decorating, checking in with vendors, and all of the other little details along the way.

What will an event planner do for me?

An event planner takes the pressure off as you (the guest of honor) dream about your special day.

• Locate the best vendors.

• Work within a budget.

• Negotiate contracts

• Confirm vendors

• Decorate

• Educate on etiquette

• Bring your ideas to life.

• Eliminate stress

All of the details that you feel the need to remember, the event planner takes on and ensures to meet your needs on the day of the event.

While most venues will offer a venue manager for the day of your event, they are available to answer questions about and set up the venue. They are not responsible for the remaining vendors, like entertainment, food, cake, and other things. Their role is specific to the venue, and while they may be willing and able to assist with other details, you will want to ensure that they’re prepared to do those tasks that are outside the scope of their contract.

An event planner works for you to be sure that every wish and need is met for you on the day of your special event. An event planner eliminates stress and handles issues that come up. They are prepared with Band-Aids, scissors, tape, and other minor details that might fall through the cracks when planning a special event. They make sure that the menu selections are correct and the place settings match the agreed-upon design. The goal of an event planner is to handle every detail with precision and control on the day of a special event - so that the guests of honor don’t have to.

At Royal Affairs Ballroom, our venue managers are experts, and they can provide assistance and guidance on your special event. Our clients benefit greatly from having event planners who handle every detail outside of the venue, as well as decorations and setup inside the venue. Call today at 972-221-6565 to learn more about Royal Affairs Ballroom and to secure your preferred date.